Departing Employees reference

Overview

From Departing Employees, you can review the file activity of employees leaving your company, helping you to:

Quickly identify suspicious file movement
Review endpoint and cloud services activity
See file activity for the previous 90 days

This article describes the information and options in the Departing Employees list.

For instructions on how to add users to Departing Employees and investigate suspicious file activity, see Add departing employees.

Considerations

Add Trusted Domains in Data Preferences to hide file events that occur on domains you trust. Adding trusted domains helps focus your investigation on file activity that may be a higher risk. File activity on a specific domain is only considered trusted starting the date the domain was added. You can view all file activity, including events that occur on your trusted domains, in Forensic Search.
To add or remove departing employees, you must have roles that provide the necessary permissions. We recommend you use the roles in our use case for adding users to detection lists.
This functionality is available only if your product plan includes Risk Detection lenses. Contact your Customer Success Manager (CSM) for assistance with licensing, or to upgrade to the Incydr Advanced product plan for a free trial. If you don't know who your CSM is, email csmsupport@code42.com.

Departing Employees

To access the Departing Employees list:

Sign in to the Code42 console.
From the Departing Employees tile on the Risk Exposure dashboard, click any value, or go to User Activity > Departing Employees.

Departing Employees list

The Departing Employees screen lists the users who have been added as departing employees.

List of departing employees

Item		Description
a	Alert settings	Click to open the Alert Settings window, from which you can: Enable or disable all alerts for all departing employees. View details about the rules such as severity, who gets email notifications when the rule threshold is exceeded, as well as exposure type and thresholds for that rule. Click Manage rule to go to the Alerts > Manage Rules tab and change the settings for the default Departing Employees alerts. From there, you can also update your custom alerts.
b	Add departing employee	Click to add a new user to the list of departing employees and start reviewing their file activity.
c	Total departing employees	Click to see a list of all departing employees. This option is selected by default.
d	Leaving today	Click to see the employees that have a departure date of today.
e	Put data at risk in last 24 hours	Click to see the employees that had suspicious file activity in the past 24 hours.
f	Put data at risk in the last 30 days	Click to see the employees that had suspicious file activity in the past 30 days.
g	Employee	Displays the employee's name and Code42 username. Click their Code42 username to see their User Profile.
h	Department/Title	Displays the employee's department and title if you use provisioning. (If you use User Directory Sync or SCIM provisioning, this information is automatically populated by your provisioning provider. You must first add the department and title attributes if you use Okta provisioning or PingOne provisioning.) If you don't use provisioning, this information does not appear and cannot be added manually.
i	Events	Displays the number of file events in which a file was moved to removable media or cloud sync folders, read by a browser or other app, or had its cloud share permissions changed.
j	Size	Lists the total size of the files included In the file event activity.
k	Departure date	Lists the date entered for the employee's departure. If no date was entered, no value is listed.
l	User profile notes	Displays any additional notes entered when the profile was created. If no notes were added, this field is blank. These notes are visible to your team members.
m	View profile	Opens the User Profile for the employee.
n	Remove employee	Removes the employee's profile from the Departing Employees list and from the view of your team members.
o	View event details	Click to view the employee's file events broken down by destination and file category group.
p	Rows per page	Select to display 10, 25, 50, or 100 employees per page.
q	Pagination	Click forward or backward to see pages of results.

User Profile

To view an employee's user profile, click View profile View User Profile in the list of employees.

Employee information

Employee information on the profile of a departing employee

Item		Description
a	Departing Employee indicator	Shows that this employee has been added to the Departing Employees list. Click to jump to the Departing Employees list. Click the "x" on the indicator to remove the employee from the Departing Employees list. This will remove the employee from the Departing Employees list for your team members as well.
b	Employee information	Displays a summary of the employee's information, including: Name Department* Title* Location* Manager* Employee's Code42 username Employee's cloud aliases (not shown in image) Departure Date (Departing Employees list only) Risk Factors (High Risk Employees list only) User Profile Notes (Departing Employees list and High Risk Employees list only) *Displays this information if your Code42 environment uses provisioning. (If you use Code42 User Directory Sync or SCIM provisioning, this information is automatically populated by your provisioning provider. If you use Azure AD provisioning, the attributes are automatically populated. You must first add the attributes if you use Okta provisioning or PingOne provisioning. ) If you don't use provisioning, this information does not appear and cannot be added manually. If user attributes are not populated correctly, see Updated user attributes not populating in risk detection lists.
c	Profile details	Information such as risk factors, departure date, or profile notes that was added to the employee's profile from the Departing Employees list or High Risk Employees list.
d	Edit	Click to edit employee information, including cloud aliases, departure date, and User profile notes.

Destination activity over time

Destinations are dynamic
The list of destinations shown on each tab of this graph is dynamic. Only destinations with file activity are shown.

For example, if there is no Box file activity in the selected timeframe, or if you have not given Code42 access to your Box environment for monitoring, the Box destination is not listed.

Item		Description
a	Timeframe	Displays file activity for the last 90 days, 30 days, 7 days, or 1 day.
b	All activity	Shows all endpoint and cloud service activity across your organization. (To see cloud service activity, give Code42 access to your cloud services.) File events include files: Moved to removable media or cloud sync folders Viewed in a browser or other app Shared publicly via direct link
c	Remote activity	Shows all remote file activity that occurred on an endpoint. File events can include files moved to removable media or cloud sync folders, or viewed in a browser or other app. When configured, remote activity is detected for endpoint events from out-of-network IP addresses. The Remote activity tab does not show cloud sharing events.
d	Destination	Displays the currently selected destination.
e	Choose destination	Select a destination to see where the file was sent. Destinations include: Cloud destinations: The file was synced to a cloud service, shared publicly via direct link, or shared with specific users outside your trusted domains. Cloud sharing activity includes file activity from Box, Google Drive, and OneDrive and details how the file was shared (for example, public via direct link). Cloud folder sync activity (when a file exists in a folder on the device that is used for syncing with a cloud service) includes activity from: Apple iCloud Box Box Drive Dropbox Google Backup and Sync Google Drive Microsoft OneDrive Email services: The file was uploaded to an email provider via a web browser. Messaging services: The file was sent via a messaging service. Removable media: The file was moved to an external device such as a USB drive or hard drive. Click View event details to see file activity broken out by removable media device vendor. Social media: The file was uploaded to social media. This does not necessarily mean it's posted publicly; for example, the file could have been sent in a direct message on LinkedIn, etc. Source code repository: The file was uploaded to a location typically used for storing code files. Other: File activity where the destination does not match any of the above destinations, or in the following special cases: Files were sent to a device via AirDrop Files were opened in an app that is commonly used for uploading files such as FTP client or curl We cannot determine the destination. On Macs, this may indicate Code42 does not have the required permissions to collect the destination details. Multiple possibilities appears if the user accessed more than one tab while uploads were in progress. Review the Active tab titles and URLs to identify all possible destinations.
f	Events	Number of file events associated with the destination for the selected timeframe.
g	Events bar graph	Shows a visual representation of the number of file events.
h	Size	Total size of files involved with the file activity.
i	Activity preview	Shows a visual representation of file activity for the selected timeframe.
j	Risk indicators	Highlights file activity that has added risk. For more information about insider risk indicators, see Introduction to risk indicators . File Mismatch - Indicates that the files involved with the file activity have extensions that do not match the file contents. For example, a file with the .jpg extension that is actually a .zip file. Off hours - Indicates file activity that occurred outside the employee’s typical active hours. With File Metadata Collection enabled, Code42 captures file activity from an employee’s endpoint and uses that pattern of activity to highlight file activity that occurs during times a user is typically inactive (their off hours). Off Hours requires File Metadata Collection You must have File Metadata Collection enabled in order to see the Off Hours indicator. Off Hours appears only for endpoint activity While the File Mismatch indicator is shown for both the endpoint and cloud sharing file activity, the Off Hours indicator only appears on endpoint events. Cloud services are not currently monitored for activity that occurs during off hours.
k	Forensic Search	Opens Forensic Search and pre-populates it with the selected timeframe and exposure type. Learn more about using Forensic Search.
l	View event details	Click to view the file events broken down by file category group.

File categories

Item		Description
a	Endpoint activity	Shows all endpoint file activity across your organization. File events include files moved to removable media or cloud sync folders, or viewed in a browser or other app.
b	Cloud sharing	Shows file activity where permissions were increased on a file in your cloud services, making the file shared publicly via direct link. This tab requires Code42 access to your cloud services.
c	Timeframe	Displays file activity for the last 90 days, 30 days, 7 days, or 1 day.
d	File category group	Shows the summary of file activity for the following file categories: Business Documents Documents PDF Presentations Spreadsheets Zip Files Common archive file formats including compressed files. Source Code Common source code formats. Multimedia Audio Image Video Other Executable Script Uncategorized (files that did not fit any category) Virtual Disk Image For more information about file categories, see Forensic Search file categories.
e	Events	Displays the count of total file events for a file category group. The default sort order is from the highest number of events to the lowest.
f	Events bar graph	Shows a visual representation of the number of file events.
g	Size	Displays the total file size of file events for a file category group.
h	Activity preview	Shows a visual representation of file activity for the selected timeframe.
i	Forensic Search	Opens Forensic Search and pre-populates it with the selected timeframe and exposure type. Learn more about using Forensic Search.
j	View event details	Click to view the details of file events for a file category group.